About ZoneDocket.

Why it exists

Each town posts its council and committee meetings in its own portal, one meeting at a time. Knowing what is coming up near a site means checking several portals every week and reading every agenda to find the few items that matter.

ZoneDocket reads them for you. Every planning item from every committee lands in one list, sorted by date, and the decision is added once the minutes are out.

How each issue is made

We read the public agendas and minutes of Oakville, Burlington, Mississauga and Milton every three hours, and Toronto's open data on development applications and Committee of Adjustment hearings every day.

Each agenda is split into its items, and each item is sorted by type: rezoning, minor variance, severance, heritage and the rest. Most of the sorting is done by rules written for each town. A small language model running on our own server handles the few items the rules can't place.

The address, file number, height and decision are read from the town's own words. If the agenda doesn't say, the field stays blank. We never guess.

Every item links to the town's own page for it. We never host copies of the town's files.

Our crawler names itself and gives a contact address with every request, follows each town's robots.txt, and reads no faster than one page a second.

Where it can be wrong

Towns change agendas, move meetings and post minutes late, and a rule can misread an item. Confirm anything that matters with the town before you rely on it.

Who runs it

ZoneDocket is a small independent service started in 2026 and run by Zaki, who reads and answers every email.

Write to [email protected] with a mistake you spotted, a town you want covered, or a question about how we read a town’s site. You can also follow ZoneDocket on Bluesky.

Get the free issue, or read what we keep when you sign up.